The
GUARDIAN catalog stores information on inventory items,
non-inventory items, services and tools. It is structured using
a two level Class/Subclass system for quick and easy access to
the catalog. In addition, a powerful search screen allows you to
search for any catalog item - even if you only know part of the
description! You never have to memorize part numbers.
A complete history of all activity against each catalog item is
stored in the system. All this information regarding any catalog
item is available from a single screen. The Lists screen
provides access to all of the following:
- Equipment Cross-Reference
- Suppliers
- Transactions (receipts,
issues, adjustments, etc.)
- Purchase Orders (open,
backordered and filled)
- Monthly Usage Summary
- Alternate Parts
- Warehouse/Bin Locations and
Quantities
- Allocations
- Work Order Usage
- Currently Staged Items
From any of these
lists, you can "drill-down" to all of the
source documents that are related to the list, providing
exceptional detail for inquiries and analysis. There is
also space to input an unlimited amount of catalog notes and
special handling information. You can also attach electronic
documents and drawings to any catalog item. This is useful in
referencing MSDS and Manufacturer's documents.
You can also provide warehouse personnel with wireless, handheld
barcode scanners to perform common inventory operations such as
issues, counts and transfers. All information entered or scanned
into the wireless device is immediately verified and processed
by the system. This eliminates the need to download information
from the wireless device at the end of a shift and increases the
accuracy of the transactions processed.
 |
 |
Purchase
Direct-Charge and Inventory Items |
|
Blanket Purchase
Order Support |
|
Approvals Based on
Estimated P.O. Value |
|
Adjust Pricing and
Description Right on the P.O. |
|
Create Catalog
Items "On-the-Fly" |
 |
Purchasing
Supervisor Module (optional) |
|
Enter estimated
costs on P.O. and the system will automatically update these costs when
the P.O. is matched to a supplier invoice. |
|
The Purchase
Order Management system provides all the functionality
required to buy for the Maintenance department or for the
entire enterprise. Full approval security ensures that
purchase orders are only accessed and modified by
authorized personnel.
The system is fully integrated to the Maintenance
Management system and contains features that allow full
control and feedback from Purchasing to the originating
source document (work order, material request, etc.)
Purchase Requests can be quickly assigned to P.O.'s without
any retyping using the Assign Requisitions to P.O.
screen.
If the exact price of an item is unknown at the time the
P.O. is issued don't worry - the system will update the
price for you when the P.O. is matched to a supplier
invoice. This updated price will "ripple"
through the system and update all costs that have been
marked as estimated.
Receiving P.O.'s is a very fast and simple process. The
receiving screen can print a receiving "Pick
List" that the receiver can use to verify the
incoming shipment.
The information recorded on
the Pick List can then be entered into the system. The
entire order can be received by clicking one button, or
the order can be received line by line for partial
shipments. The Receiving function can also create
cross-references between the parts being received and the
equipment hierarchy and can print barcode labels for each
receipt.
Direct-Charge items can even be received into a
"Staging" location for easy access at a later
date. |
|
